EU Project Management Module 3: Managing EU Projects

Seminar 3.1: Legal EU Project Management Requirements

Seminar Content

• Legal obligations of project partners
• Legal obligations of lead partners
• Financial obligations
• Administrative obligations
• Contracts
• Grant/subsidy contract
• Partnership agreements
• Procurement in EU projects and State Aid Rule
• Proof of eligibility of project expenses/project success for audits
• Data protection
• Gender, diversity & inclusion requirements (accessibility)

By the end of the seminar, you

• are able to explain the legal and administrative obligations that arise with the participation in an EU project.
• are able to describe the general rules of procurement in EU projects.
• are able to illustrate the most important steps to comply with the eligibility criteria.
• are able to explain the legal and administrative obligations that arise with the participation in an EU project.
• are able to describe the general rules of procurement in EU projects.
• are able to illustrate the most important steps to comply with the eligibility criteria.

Teaching and learning methods

The following teaching and learning methods will be used: lecture, small group and partner work, discussion, self-study, feedback.

The lecturer: Mag.a Alexandra Schantl

Further literature

Seminar 3.2: Financial Reports and Progress Reports – How to set up reports effectively

Seminar Content

• How to prepare for project progress reports (narrative part)
• Designing the progress reports
• Narrative part
• Supporting documents
• How to prepare for financial reports based on the financial project monitoring following the approval of the project budget
• Supporting documents to prove the costs (e.g. participants list etc.)
• Considering different types of financial reporting
• How to deal with deviations and necessary changes both in progress reports and financial reports

By the end of the seminar, you

• are able to apply different cost reporting options.
• are able to illustrate the most important preparatory measures for reporting.
• are able to employ strategies and guiding measures with regards to deviations and potential project changes.

Teaching and learning methods

The following teaching and learning methods will be used: lecture, small group and partner work, discussion, self-study, feedback.

The lecturer: Michael Gansch, MA

Further literature

Seminar 3.3: Project Monitoring and Risk Management – How to set up monitoring

Seminar content

• What are applicable models for project monitoring?
• How to select the right monitoring model
• How to identify potential project risks
• How to proactively tackle risks to avoid project crises
• How to involve stakeholders

By the end of the seminar, you

• are able to identify the need of permanent project monitoring.
• are able to construct a project monitoring plan.
• are able to develop strategies and guiding measures for project crises.

Teaching and learning methods

The following teaching and learning methods will be used: lecture, small group and partner work, discussion, self-study, feedback.

The lecturers: Michael Gansch, MA, Mag.a Alexandra Schantl

Further literature

Seminar 3.4: Project Visibility & Dissemination – How to publicise the project (results)

Seminar content

• What are the main visibility and dissemination features for EU projects?
• Means of communication (press release, website, social media, journals, multiplier events)
• EU project visibility and dissemination requirements
• Internal and external project communication throughout the project (following the individual project phases)
• Open Access
• Networking with stakeholders
• How to design a project visibility and dissemination plan and estimation of resources (incl. group work)

By the end of the seminar, you

• are able to restate the importance of project visibility and dissemination.
• are able to compose strategies for a better inclusion of the project stakeholders to guarantee wide project ownership and dissemination.
• are able to design a plan for project visibility and dissemination, including an estimate of resources.

Teaching and learning methods

The following teaching and learning methods will be used: lecture, small group and partner work, discussion, self-study, feedback.

The lecturers: Michael Gansch, MA, Mag.a Alexandra Schantl

Further literature

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